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Finding Folders by Using Advanced Search

Advanced Search gives you the power and flexibility to find any documents or folders you want. If you want to look to look for documents or folders with more specific search criteria, you can click on the Down arrow in the Universal Search Box.

To search for folders with specific search criteria,

  1. Click on the Universal Search box.
  2. Click on the Advanced Search from the drop down menu.
  3. Click on the Search for drop box down.
  4. Select File option from the drop down menu.                                           
  5. Do the following steps if you want to look for folders under certain classification for e.g. Product
    • Click on the Compartment drop down field.                                                     
    • Select one or more classifications from the File Classification Plan 
    • Click on the Compartment drop down field again to hide the File Classification Plan.
  6. Click on Search Parameter field in the File Reference Number field to change how you want the search to be done.
  7. Enter the search term in File Reference Number if you want to search based on Folder ID.
  8. Enter the search term in File Title if you want to search based on Folder Name.
  9. Click on the Add Condition iconto more search criteria. KRIS allows up to 6 conditions that relate to the folder properties to be added.
    • You can also remove any conditions by clicking on the Remove Condition icon.       
  10. Click on the Search button.

Information

If both fields are entered, KRIS will perform AND condition search. For example, File Reference No. contains ACC and File Title contains Singapore, the search result will list down folders that his Folder No containing ACC and Folder Name containing Singapore

Refining Search Result through Faceted Search

Faceted search in File Search Result uses folder properties as criteria for you to refine the search results. You will get specific and relevant options to filter the result page. This makes faceted search an easy and practical way to search for folders quickly.

Faceted search also makes search results more relevant by describing the context to the list of search result without any effort from your side.

Available Facets that are generated from the File Search Result,

  • Classification – List of top 10 classification that most folders listed in the Search Results.
  • File Category – Folder Categories like Subject Files or Case Series.
  • File Type – Different Folder Type such Electronic, Physical or Hybrid folders.
  • Security Grading  – List of Security Grading found in the search result.
  • Subject Officer – List of top 10 Subject Officers discovered from the search result.
  • Last Activity Dated – Date Range of the Last Activity Date.

Filter the search result by selecting the metadata in the Facets, 

Similarly, you can also remove any conditions by clicking on the Remove Condition icon  of the filter tag under the Filter by section.              

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