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Adding Attachments to a Document

In the email context, an Attachment is often described as a file, sent as part of an email message that is read using a program other than the email reader. Besides relating Attachments to emails, we can also create an attachment to link related documents by uploading the supporting documents of the records (e.g. Appendix of a document).

To add an attachment to a document,

  1.  Mouse over the Action icon followed by the View Details option  of a document from any Document or Search Results tables in page. 
  2. Click on Attachment tab inside the Document Profile of the document.                   
  3. Click on icon to add the attachment.                 
  4. Click on icon and select a document from your system.
  5. Click on Password Protected checkbox and enter the password if you are uploading a password protected document. KRIS will use the entered password to decrypt the document before saving to KRIS.
  6.   Click on the Upload button to add the selected document as the attachment.

Information

In KRIS, the attachment is filed separately with its own Document No and Document Profile. The Document Number format follows the convention Document No of Main Document) / Attachment No. For instance, ACC-001/1A where it indicate Document No. of the Main Document and A is the first Attachment to the Main Document.

After the attachment is added successfully to the document, the counter at the Attachment Tab has increased by 1 and the following information are displayed:

  • Attachment No. – The Document No. of the Attachment
  • Attachment Subject – The Document Subject of the Attachment
  • Application Type – The Application Type of the Attachment
  • Date – The date the Attachment is registered
  • Time – The time the Attachment is registered
  • File Size – File size of the Attachment
  • Author – Author of the Attachment

With the following action buttons available in the Record Profile, you can:

  • Click   to open this attachment or reading.
  • Click  to download the attachment.
  • Click  to more attachments to this record.

Information

When adding attachment to a Draft Document, the steps are same as described above but the Document No for the draft attachment follows the convention Document No of Main Draft appended with a Attachment No. For instance, ACC-001/Draft 1A where ACC-001/Draft 1 is the Document No. of the Draft Document and A is the first Attachment to the Draft Record.

Click on File Reference link in the breadcrumb to return back to File Details page. 

This is how the attachment will be displayed in the Document table.  You can click on Show Attachment / Hide Attachment arrow icons to control the attachment display.

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