Release Notes
Bug Fixes
Record Manager
- Fixed: When uploading a document, a user’s previous role is still shown under the Designation field although the user has been removed from the role.
- Fixed: Drag and Drop Filing: the Secure Document checkbox becomes unticked and cannot be changed.
- Fixed: Drag and Drop Filing: After clicking the Edit Details button and editing a document metadata, the Enable Content Searching button becomes unchecked and cannot be changed.
- Fixed: Drag and Drop Filing: If a user immediately edits details of the document, the document indexing encounters error.
- Fixed: Drag and Drop Filing: If a user has multiple roles with different access rights to a file reference, system uses the lower access rights to determine whether user has access to file to the file reference.
- Fixed: Recently Accessed Files is shown when clicking on Recently Access Records.
- Fixed: Approve Document Deletion: Subject Offices are unable to access the Approve Document Deletion approval page by clicking on the email link.
- Fixed: Document Details: Clicking on the “Document Email View” button does not show the content of the email.
- Fixed: Document Details: Unable to refile documents into another folder on the Edit Profile Details page.
- Fixed: Universal Search > Discovery Cloud: Clicking on any cluster in the Discovery Cloud will show XSS error.
- Fixed: Email Viewer: Spelling issue and the timestamp format is unreadable in Statistics panel under Knowledge Community.
- Fixed: Request for New Subject File/Case Series: Disposal action field is indicated with an asterisk (*) as mandatory although it is actually optional.
- Fixed: Work Tray menu does not disappear after clicking on an item.
- Fixed: Although a document in the case file has been successfully deleted, users can still click to open it on the UI. It should show as disabled.
E-Submission
- Fixed: Email notification: When user adds a comment to a submission, the timestamp of the comment in the email is incorrect.
- Fixed: E-signature: System did not check whether the signature is added before allowing user to Finish Signing.
- Fixed: E-signature > View Submission: When the submission status is Signed, clicking on any of the documents to be signed or attachment seems to trigger the signing view again.
- Fixed: E-Signature > View Submission: When the submission is pending signing, the system launches the signing view even when the user only clicks on the attachment.
- Fixed: E-signature: After adjusting the routing profile of signers during new submission, certain signers do not see any signing area to sign.
- Fixed: View Submission: New viewer does not give the option to zoom in/out on the document.
- Fixed: After reassigning a covering officer, the trail of events is recorded incorrectly.
- Fixed: After adding a covering officer, the trail of events is recorded incorrectly.
File Tracker
- Fixed: My Physical Files: Checked-out files are not listed under Files with Me after file access rights are revoked
- Fixed: After cancelling the file reservation, the “Available From” date doesn’t get recalculated
- Fixed: Quick Checkout: When clicking checkout, system shows an error ‘Error in Processing’
- Fixed: Mass Update For Loan Period: Unable to update loan period for multiple records
Administrator
- Fixed: Process New File Request: User Administrator or System Administrator is unable to view requests if the administrator has access to a large number of compartments
- Fixed: Process New File Request: User Administrator or System Administrator is unable to view and process requests created under Public Folder
Error when deleting case even after all documents in the case file have been deleted - Fixed: Security Method Administration: An unfriendly error message is shown when the the input length exceeds max allowed number
- Fixed: When using the browser zoom function to zoom in, the right side of the page cannot be seen
Reports
- Fixed: Administration Audit Log Reports: There is no content in the report after applying the Cabinet/Subject or Department filter
- Fixed: Inactive File List Report and Cabinet / Subject Trustee Reports: The special character (< > ‘”) does not show properly in the report
- Fixed: KRIS Administrator Search: When printing the Role & Group Role search results, and the printed data is incomplete
Mobile App
- Fixed: Android: Signed documents and attachments cannot be opened
- Fixed: iOS: Cannot add signature block in Draft
- Fixed: iOS：Main paper doesn’t show up when viewing submission
- Fixed: iOS: A signer clicking on a document for signing simply opens the document, without a signature block
- Fixed: iOS/Android: After signing on the mobile app, the Date field occupies more areas than it should, causing the original document’s content to be covered
Enhancements
Record Manager
- Enhanced: File Electronic Record: Choose File Reference Pop-up too small
- Enhanced: File Electronic Record: Reposition of the + icon next to the “Documents to be Filed” field
- Enhanced: Advance Search: When printing search results, each field only occupies one column, to make it easy for user to do filtering within Excel
E-Submission
- Enhanced: View Submission: To allow users to click on the File Reference and go to the folder in KRM while the submission is still in progress
Archive Manager
- Enhanced: Record Appraisal > Upload NAS Approved Retention Schedule: To store ARMS ID within KRIS
Performance Improvements
- Optimised performance of managing access rights on physical files
- Optimised performance of moving a case via the “Move to” option
Features
E-Submission
- E-signature: Saved signature
- E-signature: Adobe Sign integration
Bug Fixes
Record Manager
- Fixed: Advanced Search: Clicking on Case File in the search result will lead to an error page
- Fixed: Advanced Search: When using the “Document Subject is” criteria, the search result is incorrect
- Fixed: Universal and Advanced Search: User unable to print search result
- Fixed: Universal Search: If the document subject contains prohibited characters, system is unable to download the document and Email Viewer is unable to load (shows XSS error)
E-Submission
- Fixed: Submission Details: The uploaded Main Paper display is too small
- Fixed: Submission Details: User is unable to view the folder by clicking File Reference on the Submission Detail page if they accessed the submission via the email link
- Fixed: E-signature: Occasionally, users are unable to download signed documents by clicking on the “Download Signed Copy” button
- Fixed: E-signature: When a signed document’s is sent to the requester, its name shows incorrectly if the original file name is in Chinese language
- Fixed: AdobeSign & DocuSign Integration: When setting up a Text field on a document to be signed, after “Read Only” is selected, other fields are not disabled
- Fixed: Android app: Attachments take a long time to open in the Document Viewer
- Fixed: If document encryption is enabled, the approved documents cannot be filled to KRIS repository
Administrator
- Fixed: Administrative Roles Management: Cabinet and Subject treeview does not display
- Fixed: Manage File Reference: When dragging and dropping case files from one case series to another, the File Reference metadata of the documents within the case file is not updated properly
- Fixed: Process Document Deletion Request: User is unable to open this page in certain condition
- Manage File Reference: If the user moves a case file to an empty case series, the case file cannot be seen on the treeview, as the case series cannot be expanded
Reports
- Fixed: File Exceptional Access Report: When generating in Word format, there are some rows that shown as blank
Archive Manager
- Fixed: Records Disposal > Delete Records due for Destruction: Records are not deleted successfully
- Fixed: Records Disposal > Delete Records due for Destruction: In Records Due for Destruction step, system shows “You are not allowed to enter any illegal XSS values”
- Fixed: Record Disposal > Destroy Records > Delete Records that have been retained offline: Step 2 shows “You are not allowed to enter any illegal XSS values.”
Enhancements
Record Manager
- Enhanced: Email Viewer: Clicking on an email attachment link immediately download it
E-Submission
- Enhanced: E-signature > DocuSign and Adobe Sign Integration: When users view the submission, the system shall call the DocuSign/Adobe Sign to get its latest status
- Enhanced: E-signature: Optimise the document certification for improved reliability
- Enhanced: E-signature > New Submission Step 2: To improve the loading time of the page where the requester places the signing fields on document
Administrator
- Enhanced: Optimised performance in searching for file references
IMPORTANT: Users are required to clear their browser cache after upgrading to this version to continue previewing E-submission attachment or creating E-signature submissions.
Bug Fixes
Record Manager
- Fixed: File Electronic Record: The success message does not have an OK button after saving a draft or a record
- Fixed: Recently Access Records: Users are able to select “Check Out” and “View Content” options on a paper records
- Fixed: Advanced Search: Adding a folder from search results to favourites does not update the Favourites section in the treeview in real-time
- Fixed: Recently Accessed Files: Add or removing a file reference as favourites does not update the Favourites section in the treeview in real-time
- Fixed: Email Viewer: Users are unable to view email
- Fixed: Document Detail: If the folder contains single quote character (‘), then user will encounter XSS error when viewing document details
- Fixed: When both document encryption and PDF conversion are both enabled, user is unable to document in PDF format although it has been converted to PDF
- Fixed: Request Access for Other Users: When browsing for users, the modal window blinks when user searches for a user. Searching via User ID does not work.
E-Submission
- Fixed: E-Signature: Signers are not able to see previous signer’s signature/text while the submission is still in-progress
- Fixed: E-Signature: When adding a “Signature & Date Signed” field on a document, the modal window does not close automatically after an assignee is selected
- Fixed: E-Signature: When a user signs on the document on the “Signature & Date Signed” field, there is there is no date under signature if user applies their signature via ‘Type’ or ‘Upload’ method
- Fixed: E-signature: After signing is completed, occasionally the requester does not receive the email with signed document attached and the submission is not filed to KRIS repository
- Fixed: E-Signature: After the signature process is completed, two identical signed documents will be filled into KRIS repository
- Fixed: E-Signature: When width is = 992px, the content on the right side of the page is truncated
- Fixed: DocuSign Integration: System still shows that the submission as Pending Signing although all signers in sequential order has completed signing
- Fixed: DocuSign Integration：When there were two signer in sequential order, two copies of “CertificateOfCompletion” were filed to KRIS repository
- Fixed: iOS app > E-signature: The Backward button is not working in New Submission – For Approval & Signing
- Fixed: iOS app > E-signature: Not all documents for signing are displayed in the Add Signature page
- Fixed: iOS app > E-signature: System allows user to finish signing without applying any signature to the document
- Fixed: iOS app: No response when clicking on the Print button
- Fixed: iOS & Android app > E-Signature: When signing on mobile, the final signed document has unintended watermark on it
- Fixed: Android app > E-Signature: A signature block was added to the draft but could not be submitted
- Fixed: Android app > E-Signature: When creating New submission, click Next and there is no response
- Fixed: Android app > DocuSign Integration: Although all signers has completed signing, the process is still in progress, and the submission status is displayed as Pending Signing
- Fixed: Search for Submission: A cache problem resulted in inaccurate search results
- Fixed: Workflow Administrators could not see the details of E-Submission
File Tracker
- Fixed: Search for Available Files: In search result, after clicking the Reserve ASAP button, the Borrowed By column shows the person who reserve instead of the the current user who checked-out the physical file
- Fixed: Advanced Search: In search result, after clicking the Reserve ASAP button, the Borrowed By column shows the person who reserve instead of the the current user who checked-out the physical file
- Fixed: Advanced Search: In search result, the Borrowed By column shows more than one user
- Fixed: My Physical Files: Under My Reserved Files, the Borrowed By column does not reflect current borrower
- Fixed: Document Details: Users are unable to view details of paper records
- Fixed: Process Reservation > Process Pick List: Administrators can cancel reservation repeatedly for the physical file reservation in the pick list, and an error will be reported
Administrator
- Fixed: Process New File Requests: User Administrator/System Administrator sees new file requests that they should not be seeing
- Fixed: Manage Role: When Optional Filing is enabled, the Case Reference text box is not disabled
- Fixed: Manage Role: Acronym is partially hidden
Reports
- Fixed: In certain scenarios, the report generation page does not display page content completely (Filter criteria is not loaded)
Security Fixes
- Fixed: Local File Inclusion (LFI)
- Fixed: Missing Security Headers
- Fixed: Sensitive File Disclosure
- Fixed: Application should be configured to prevent host header redirection
Enhancements
E-Submission
- Enhanced: E-Signature: While sending a new document to others to sign, requester can apply Date Signed field on the document
- Enhanced: E-Signature: While sending a new document to others to sign, requester can apply Signature field on the document without the date signed underneath it
Reports
- Enhanced: Optimised performance of the following reports for quicker report generation:
- User Activity Report
- List of Documents in KRIS
- Cabinet/Subject Accessible Usage Report
Bug Fixes
Administrator
- Fixed: Error occurred after clicking Save when refiling document
Record Manager
- Fixed: Document number not changed after refiling, missing audit trail and attachment cannot be seen in the document listing in the new file reference
- Fixed: Cannot open the new version of document from the list of universal search result
- Fixed: Duplicate rows in the search results of Check Availability
- Fixed: Document conversion failure once scheduled job reached certain number of documents
- Fixed: Document cannot be opened when File Access Expires is entered with characters
- Fixed: Page not refreshed after the Attachment is added successfully
- Fixed: Solrserverexception appears when deleting file reference
- Fixed: Vulnerability on 4.3.30 spring jar patch
E-Submission
- Fixed: Selected external personnel not cleared when Approval Type selection is changed from ‘To Sign’ to ‘For Support’ after routing
- Fixed: Missing attachment and main paper after selecting copy attachment
- Fixed: Partial failure of certification when there are multiple documents in an internal signing submission
- Fixed: “Document certification failed” icon still showing after successful certification
- Fixed: iOS > E-Signature: When adding a signature/text block, it does not add to the position that the user tapped on, it always adds to the first page of the document
- Fixed: Signature/text block always adds to the first page of the document instead of selected position (iOS App)
- Fixed: ‘Edit or Delete’ icon on a signing/text field does not display properly on mobile size (XS and S breakpoint) (iOS App)
- Fixed: Cannot delete draft (iOS App)
- Fixed: No response after user clicked on ‘Next’ to set up signing blocks (iOS App)
Archive Manager
- Fixed: Web page not working properly when downloading CSV file
Enhancements
Record Manager
- Enhanced: Email Viewer icons
E-Submission
- Enhanced: Redirect signer to signing view when accessing any documents under ‘Document for Signing’
- Enhanced: Users can now dismiss the “Add Standard Field” bottom modal by clicking on the background
- Enhanced: Users will now be prompted to submit the submission after successful connection to DocuSign
- Enhanced: In ‘My Submission’ page, users will not be redirected to ‘My Tasks’ if there are more than one sheet
- Enhanced: Users can now directly access to each individual section tab in ‘My Tasks’ page right from dashboard widget
Bug Fixes
Record Manager
- Fixed: Error when the user immediately drag & drop documents after switching from Email Viewer back to folder view
- Fixed: Cannot open document in document viewer
- Fixed: axis-1.4.jar security vulnerabilities
- Fixed: Non-PDF Documents with PDF_Status=null
- Fixed: Documents that have been converted to PDF still appears in log
- Fixed: Cannot download document from document viewer
- Fixed: Filed documents in db cannot be opened or downloaded
- Fixed: Incomplete display of content when viewing report
- Fixed: Sensitive data exposure
- Fixed: Use of hard-coded credentials
- Fixed: Missing error handling
- Fixed: Client-side enforcement issues on Server-side security
- Fixed: Using Components with Known Vulnerabilities
- Fixed: Cross Site Scripting Vulnerabilities
Archive Manager
- Fixed: No download link for CSV file
New Features
- E-Submission with E-signature
Bug Fixes
Administrator
- Fixed: Duplicates appear after editing holiday
Record Manager
- Fixed: Email cannot be viewed directly in KRIS
- Fixed: Error occurred while opening the URL from document details
- Fixed: ‘Back’ button not working when viewing PDF in document viewer
- Fixed: Unable to login to KRIS via Google Chrome browser
Reports
- Fixed: Report does not contain criteria when run first time
- Fixed: User cannot be selected from the drop-down box in Workflow Audit Report
- Fixed: Incorrect tag display in ‘Filter by Department’ drop-down box
E-Submission
- Fixed: Cannot save workflow templates after modify the template from Workflow Administration
- Fixed: Approver cannot complete the approval after modifying the signature annotation
- Fixed: Incorrect option display in the ‘Action’ drop-down menu of ‘Search for Submission’
- Fixed: Workflow Administration re-initiates signature authentication and shows ‘Success’ even if authentication fails
- Fixed: Signer unable to see the content in the text box which was filled by requester
- Fixed: Signer unable to sign after requester resubmits the submission
- Fixed: Display of processing cursor even after requester successfully terminates the submission
- Fixed: Unable to expand the ‘Show more’ toggle after submission has been approved
- Fixed: Unable to save the selected toggled option in ‘Workflow Template – For Approval (HR) Configuration’
File Tracker
- Fixed: No information displayed in the advanced search results
- Fixed: Page navigation not displayed in search results
- Fixed: System is unable to retrieve the physical files in Quick Checkout Page
- Fixed: System error when the user clicks on ‘Generate Pick List’
- Fixed: System error occurred when the user clicks on the ‘Check Availability’ in the ‘To Reserve File’ page
Enhancements
E-Submission
- Enhanced: Requester can now add text block on the document to allow signer to fill in details before signing