Success Story

A Non-profit Organisation in Singapore with Charity Transparency Award

Pains of the HR Department

1. Our client stored HR documents digitally in shared folders and physically in workspace, which was a hassle to manage and retrieve them. There is no single source of truth.

2. Delivering an annual salary increment letter was time consuming – 3 weeks to print and deliver to more than 700 employees. There was feedback on letters being lost in transit.

3. They needed a solution to keep their HR records securely and deliver the salary increment letter digitally.

Steps Taken With KRIS HR Document Management System:

Step One:

Created P-file folder for each employee in KRIS.


Step Two:

Digitized physical records using OCR and migrated all documents into employees’ P-file in KRIS Record Manager.

Step Three:

Automated the delivery of salary increment letters.

    1. Generated letters were uploaded into KRIS

    2. KRIS would file the letters into employees’ P-file automatically

    3. Employees can then log into KRIS to view the letter

Immediate Benefits:

1

The HR team can now easily retrieve information from one HR DMS platform. There is a single source of truth. Daily tasks become easier and more accurate

2

Automation in salary increment letter delivery not only helped users in saving even more time, but also helped to reduce costs and wastages.

A Complete Solution for Transformation to a Paperless HR

  • Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processes
  • End to End Solution.  Bulk Scanning, Importing, One Central Repository, Automation, Document Approval Workflows and Safe Archival/ Disposal.
  • Audit Ready. Grant file access only to the right people with role-based access and track all actions performed with audit trail.
  • Workflow & E-signature.  Automate routing of documents for approvals with E-signature
  • Integrate with major HRM Systems. KRIS can integrate with Workday, PeopleSoft, SuccessFactor and more! Sync between systems to automate the creation and delivery of P-files, forms and letters. 
  • Suitable for 5 – 1,000 users. Buy only what you need. Customise your plan based on users and modules.
[convertkit form=1135504]