Compliance & audit trail​

A Singapore government agency embarks on a digital transformation journey with a focus on data security.​

Best of both worlds. Efficiency & security.

As a Singapore government agency, maintaining high standards of data security is essential. However, improving efficiency is also important. That’s why KRIS DMS is the perfect solution.

Physical files

With KRIS’s File Tracker module, loaning and reserving physical files becomes a breeze, improving efficiency while maintaining the high standard of record-keeping and information security required by the agency. The Stocktake feature also enables Registry Officers to easily audit their inventory and account for loaned physical files, making reporting and investigating missing files more efficient and effective.

Electronic documents and emails

KRIS’s Record Manager module provides a secure and central repository for electronic documents, with role-based access ensuring that only relevant users have access to relevant content. Plus, the Smart Mail Organiser module allows seamless filing of emails from Outlook to KRIS, eliminating the need to print emails and streamlining the email filing process. All access to documents will leave an audit trail for accountability.

IM4L & IM8

KRIS complies with IM4L and IM8 requirements set by the Singapore government, ensuring that the agency’s data is secure and compliant. Additionally, KRIS’s integrated all-in-one records management solution allows for the transition to filing digital records directly to electronic folders, with each division or branch managing their set of electronic folders and folder requests from their end-users.

Overall, KRIS DMS is the perfect solution for improving efficiency while maintaining the high standards of record-keeping and information security required by the agency.