See our DMS in action—tailored to your team size and needs. We’ll discuss custom pricing too.
Built specifically for Singapore’s unique context, KRIS is trusted by over 20,000 local users. With embedded best practices for knowledge management, it ensures seamless compliance, efficiency, and peace of mind—right out of the box.
Draw on our decades of specialized knowledge management experience to transform your operations. Access our refined and ready-to-deploy templates for optimized office workflows and filing systems, saving you time and boosting productivity instantly.
Our Singapore-based team listens closely to your needs and customizes KRIS to fit your exact requirements. Get a tailored setup that delivers results from day one, with ongoing support to keep your document management evolving with your business.
Safeguard against data leaks with enterprise-grade protection. KRIS is trusted and deployed across Singapore Government agencies. We undergo and pass all rigorous security audits mandated by the SG government.
Users of KRIS DMS in Singapore
Automated Workflows carried out within SG Companies
Emails Enhanced With Context
Documents Secured & Contributing Insights
KRIS safeguard sensitive information with robust security features like encryption and access controls, ensuring compliance with PDPA, GDPR and HIPAA. This reduces risks of fines and reputational damage.
Control who can access specific documents with role-based access. Assign different permission levels to employees, ensuring only authorized personnel can view, edit, or share sensitive files. This minimizes security risks and prevents unauthorized access, helping organizations maintain confidentiality and compliance. Whether it’s financial reports, contracts, or client data, KRIS ensures the right people have the right access at all times.
KRIS Document Management System is designed to meet the highest security standards, providing robust protection for sensitive information. Trusted by the Singapore Government sector, our system withstands rigorous penetration tests required by government agencies. Data is encrypted both in transit and at rest, ensuring protection against cyber threats. With multi-layered security features and compliance with international best practices, KRIS gives you complete peace of mind that your data is safe.
Gain complete oversight of document activity with our built-in audit trails. Every action—whether viewing, editing, or downloading—is recorded, allowing organizations to track user interactions in real time. These detailed logs help with internal security monitoring, compliance reporting, and forensic investigations if needed. Reports can be easily exported, ensuring transparency and accountability in document management.
Meeting Singapore’s Personal Data Protection Act (PDPA) requirements is effortless with KRIS. Our system ensures that sensitive personal and corporate data is handled securely, preventing unauthorized access or leaks. Features like encryption, access controls, and audit logs help organizations stay compliant with local regulations. Used by the Singapore Government, KRIS provides the highest level of data protection, ensuring your organization meets legal and regulatory standards with ease.
All documents uploaded to KRIS are encrypted and tamper-proof, ensuring their integrity and security. With this feature, your documents are legally admissible in court as evidence, offering peace of mind that your records are protected and reliable for any legal requirements.
KRIS is also a full fledged Records Management System. Fully compliant with National Archives of Singapore (NAS) standards. Features include automated retention tracking, seamless archival transfers, searchable PDF generation, and secure encryption with audit logs. Trusted by Singapore government agencies, it ensures efficient, secure, and legally admissible record management.
KRIS enables quick document retrieval saving time and increasing productivity. Businesses can focus on core activities. Get Operational efficiency and reduced manual effort.
No more hunting through folders—access all your documents in one central, user-friendly hub. Save time and eliminate frustration with a single, organized repository for all your files.
Seamlessly file and retrieve emails directly from Microsoft Outlook with our KRIS Outlook plugin. No more digging through inboxes—every critical email is stored where you need it, when you need it.
Find documents in seconds with our powerful universal search, which scans not only filenames but also the content within documents. Stop wasting time scrolling—get the exact information you need instantly.
Protect sensitive information with role-based access. Ensure employees see only what they’re authorized to, reducing security risks and keeping confidential data safe.
Collaborate effortlessly with real-time editing. Multiple users can work on the same document simultaneously, with instant updates—whether in the office or remote, teamwork has never been smoother.
Simplify approvals with a seamless workflow that tracks, manages, and expedites each step, ensuring compliance and faster execution.
Ensure every completed workflow is properly documented without manual effort. KRIS automatically files records the moment a workflow is completed, maintaining a well-organized repository of finalized documents. This eliminates human error, ensures compliance with record-keeping policies, and saves valuable administrative time.
Never let an approval or task slip through the cracks. KRIS keeps processes moving smoothly by sending automated email notifications and reminders for pending actions. This reduces bottlenecks, ensures timely decision-making, and keeps your business operations running efficiently without unnecessary delays.
Speed up implementation with pre-built workflow templates designed for common business processes. Need something specific? Easily modify or create workflows tailored to your organization’s needs—whether for approvals, compliance checks, or document routing. KRIS helps businesses automate with flexibility, reducing manual tasks and improving operational efficiency.
Accelerate document approvals with our secure, legally binding e-signatures. KRIS seamlessly integrates e-signatures into your document workflows, eliminating the need for physical signatures and paperwork. This not only speeds up decision-making but also ensures that all signatures are tracked, stored securely, and compliant with legal standards.
With KRIS e-signatures, you can sign documents from anywhere, on any device, at any time—whether in the office, at home, or on the go. This improves operational efficiency, enhances collaboration, and reduces the delays and errors typically associated with manual signatures. Plus, all signed documents are securely stored, reducing the risk of fraud and ensuring you have a reliable, tamper-proof record.
AI automatically categorizes and tags documents, saving hours on manual organization and ensuring accurate filing.
Generates concise summaries of lengthy documents, enabling quick insights and faster decision-making.
Forecasts document needs and trends, optimizing workflows and preventing bottlenecks.
Enhances digitization of paper docs with precise data extraction, reducing errors in searchable archives.
Monitors for unusual access or changes, boosting security and preventing data breaches.
Allows intuitive queries like “find contracts from last quarter,” delivering relevant results instantly.
Our document management system is built to suit different industries, support various use cases, and help teams work smarter and faster.
Imagine a procurement team handling a direct buy for office supplies worth $500. Without KRIS, they’d email forms back and forth, chase approvals manually, and hunt through folders for records during audits, risking delays and errors.
With KRIS, they fill a digital form that auto-routes to the right approver based on cost, automates the workflow for quick sign-off, files everything centrally, and allows instant search—turning a week-long hassle into a seamless day.
Imagine an engineering team revising blueprints for a bridge construction project. Without the solution, they’d email drafts repeatedly for reviews, causing delays as approvers miss updates, leading to teams accidentally using outdated versions and risking ISO non-compliance.
With KRIS, they submit documents into an automated workflow that routes approvals efficiently, sends email and app notifications for pending tasks, logs every action in audit trails for transparency, and auto-files approved e-submissions—speeding up the process from days to hours while ensuring accountability and quality standards.
Imagine a legal team overseeing a vendor agreement set to expire in two months. Without KRIS, contracts are scattered across emails and drives, making it hard to locate details or track expiries, often leading to last-minute scrambles for renewals and delayed manual approvals for NDAs.
With KRIS, everything is stored in a central repository with customizable metadata tags like Contract Type and Expiry Date for easy searching, expiry tracking sends advance notifications for timely renewals, and workflow automation routes contracts and NDAs to management for swift approvals—transforming chaotic oversight into efficient, proactive management.
Imagine a board meeting where directors discuss strategic plans, generating minutes, terms of reference, board papers, and a video recording. Without KRIS, these are emailed haphazardly or stored in scattered folders, leading to lost files, manual chasing for approvals and acknowledgments, and risks of unvetted info causing compliance issues.
With KRIS, everything lands in a secure repository; automated workflows route minutes for quick vetting and approval, then circulate them to ensure all parties read and acknowledge—streamlining from chaotic follow-ups to a seamless, accountable process that boosts security and compliance in hours instead of days.
Imagine an HR specialist urgently needing an employee’s certification during a compliance audit. Without KRIS, they’d rummage through scattered shared drives, old emails, and locked physical cabinets, wasting hours, risking data exposure, and potentially violating Singapore’s Evidence Act or PDPA due to inconsistent tracking.
With KRIS, all P-Files are centralized in one secure system with role-based access, audit trails log every action, and advanced search pulls up the document instantly—ensuring full compliance, heightened security, and simplified record-keeping that turns chaotic retrieval into swift, safe efficiency for peace of mind.
Imagine a client services team scrambling to compile transaction records for an urgent audit on a major project. Without KRIS, documents are spread across disparate folders, emails get lost in inboxes, and there’s no clear history trail, risking non-compliance with the Singapore Evidence Act and delaying responses.
With KRIS, all finalized client-related documents—like accounts, transactions, and projects—are stored in a central repository; email correspondences are automatically filed as official records, full history with timestamps logs every change for instant audit readiness—ensuring seamless compliance, quick access, and turning potential chaos into efficient, reliable management.
See our DMS in action—tailored to your team size and needs. We’ll discuss custom pricing too.
Explore answers to common questions about our document management system. If you need more information or personalized assistance, feel free to reach out to us directly. We’re here to help!
A Document Management System helps store, organize, and track electronic documents, ensuring easy access, collaboration, and security across teams.
The system uses encryption, user authentication, and access controls to safeguard sensitive information, ensuring compliance with industry standards.
It helps track document versions, manage access, and store documents securely to meet regulatory requirements in sectors like healthcare, finance, and legal.
Yes, the system offers seamless integration with popular tools like CRM systems, email platforms, and productivity apps, enhancing your workflow.
You can manage a wide range of documents such as contracts, invoices, HR records, project files, policies, and compliance documentation.
Cloud-based systems allow access from anywhere, while on-premise solutions are hosted within your organization’s infrastructure for more control and customization.
The system tracks every document version, allowing you to view, compare, and revert to previous versions, ensuring accuracy and accountability.
Yes, the system allows role-based permissions, letting you control who can view, edit, or approve documents, ensuring secure collaboration.
