KRIS helps you securely and compliantly manage employee P-files. Comes with workflow automation to simplify HR processes.
Tell us how many users you need, and we’ll send you a custom quote with volume discounts. Expect a reply within the next business day.
Founded in 1992, SQL View offers two key software solutions, KRIS and Buildfolio, serving over 20,000 users, including government agencies.
Secure, efficient, and compliant management of employee P-files for HR teams of all sizes
Users in Singapore
Wordflows Automated
Emails Enhanced With Context
Documents Secured & Contributing Insights
Eliminate paperwork and streamline HR operations with a fully digital document management system. Convert, organize, and access employee records effortlessly while ensuring security and compliance.
Transform HR operations by digitizing all paper-based P-files into searchable PDFs with OCR technology. Our Scanning & Records Consultant ensures full data capture. Smooth & quick.
Store all HR documents in one secure repository, organized into categories like Certificates, Compensation, and Performance Management. Role-based access ensures only authorized personnel can view sensitive records, keeping you compliant with PDPA.
Quickly capture and store documents using drag-and-drop functionality via the KRIS web portal. Plus, integrate seamlessly with Microsoft Outlook using our Smart Mail Organizer to store email correspondences directly in employee P-files.
Automate repetitive HR tasks like approvals, document routing, and e-signatures to save time, reduce errors, and improve efficiency, allowing your team to focus on strategic initiatives.
Speed up HR approvals for payroll, promotions, and performance appraisals with automated workflows. Choose from built-in templates and let the system handle routing, reminders, and notifications to keep processes moving smoothly.
Send documents for signature directly through DocuSign and Adobe Acrobat Sign. Once signed, documents are automatically filed into the correct employee P-files, eliminating manual work and reducing errors.
Generate standardized HR documents, such as salary adjustment letters, with just a few clicks. Each document is personalized and automatically stored in the employee’s file, ensuring consistency and efficiency.
Ensure HR records remain secure and fully compliant with built-in retention policies, role-based access, and audit trails. Protect sensitive employee data while maintaining regulatory compliance with ease.
Ensure document authenticity with digital signatures and hashcodes. Track every action—viewing, downloading, deleting, or sharing—with a detailed audit trail for full transparency and compliance.
Stay compliant with retention policies by automating file purging based on regulatory requirements. KRIS flags and deletes records after the required retention period, typically seven years post-resignation or termination.
Automatically update P-files as employees change roles or departments. When an employee exits, KRIS ensures proper file closure and applies retention rules, so nothing is missed.
Explore answers to common questions about our document management system. If you need more information or personalized assistance, feel free to reach out to us directly. We’re here to help!
An HR Document Management System (HR DMS) is a digital platform that helps HR teams securely store, manage, and retrieve employee records, eliminating paperwork and improving efficiency.
By digitizing employee records, automating workflows, and enabling quick search capabilities, the system reduces manual paperwork and speeds up approvals, audits, and compliance checks.
Our HR DMS includes encryption, role-based access, and audit trails to ensure data security. Only authorized users can access sensitive records, and all actions are logged for compliance.
Yes, bulk document migration is supported. Paper records can be scanned and digitized, while existing electronic files can be imported seamlessly.
The system ensures compliance by maintaining audit trails, applying automated retention policies, and securing access to sensitive HR records as per regulatory requirements like PDPA.
Yes, the system automates document approvals, policy acknowledgments, and e-signatures, reducing manual follow-ups and ensuring timely processing.
With advanced search and filtering options, users can quickly find any document using keywords, metadata, or content-based search.
Yes, employees can be given controlled access to view or download specific documents, such as payslips or contract agreements, without HR intervention.
When an employee exits, their records are securely archived, and retention policies ensure compliance by storing documents for the required period before deletion.
Yes, it integrates with platforms like DocuSign and Adobe Sign, enabling seamless digital signing of HR documents.
The system supports various HR-related documents, including contracts, performance reviews, payroll records, training certificates, and exit documents.
Yes, we offer training and onboarding sessions to help HR teams maximize the benefits of the system.
Get Price Guide for KRIS HR Document Management System
Tell us how many users you need, and we’ll send you a custom quote with volume discounts. Expect a reply within the next business day.
Kickstart your HR paperless journey today with a trusted SG solution
Robust API Integration
Secure and comprehensive API connections for seamless integration with leading AI platforms.
AI-Ready File Infrastructure
A well-designed document structure that enhances AI learning and accelerates data insights.
